Job: Department Clerk, Operations

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Jobing Description

POSITION SUMMARY -
Department Clerk, Operations performs a variety of routine clerical duties in support of multiple departments within the Operations group. Follows basic verbal and written instructions and exercises limited judgment to set-up and maintain files, prepare routine correspondence and presentations, assemble informational packets, perform data entry and provide other routine clerical support as needed. Provides good customer service to internal customers and interfaces professionally with coworkers and other department staff. Listed below are some typical job duties that this position may be asked to perform.

* Maintaining and updating required EHS records such as hazardous waste manifests, APCD solvent usage logs, safety training records, various safety inspection checklists, Material Safety Data Sheet (MSDS), and other safety records/documentation.
* Developing PowerPoint presentations for electronic company bulletin board.
Updating EHS communication posters and EHS bulletin boards.
* Sorts and distributes daily incoming company mail. May prepare routine and special outgoing mail (Fedex, USPS, Certified etc.)
* Assists with set-up and filing of sensitive and confidential employee records.
* Assembles various informational packets for new hires, benefits, enrollment, etc.
* Copies various forms and documents.
* May assist with performing basic data entry into HR and Payroll systems.
* Sets up and maintains files.
* Works on projects as assigned.
* Provides clerical support for other department s in the Operations group as needed.
* Other duties as assigned.

Skills / Requirements

MINIMUM REQUIREMENTS -
* High School diploma (or equivalent) and 1-2 years of clerical, office or administrative support experience.
* Basic-Intermediate skills in MS Office (Word, Excel, Outlook, Power Point).
* Must be highly detail-oriented and very accurate.
* Good verbal and written English communication skills to read and comprehend simple instructions, procedures and correspondence. Ability to write simple professional correspondence using standard business formats & good English grammar.
* Must be able to handle sensitive material and maintain confidentiality.
* Must have good organizational and follow through skills and be able to work with diverse individuals in a fast-paced environment.
* Good teamwork and flexibility required.

CANDIDATE DIFFERENTIATORS
In addition to the minimum requirements for the position, the ideal candidate would also possess one or more of the following attributes:
* Formal business training or education.
* Some data entry experience requiring a high degree of accuracy desired.
* Some familiarity with standard Environmental, Health & Safety terminology and procedures.