Job: Experienced Property Manager

NewMark Merrill Companies is a diversified real estate firm specializing in acquiring, developing, repositioning and managing retail shopping centers in California. We were recently named by the San Fernando Valley Business Journal as the fastest growing private company in Los Angeles, with 40 shopping centers totaling just over 5 Million square feet. We have an immediate opening for an experienced property manager to be based out of our Oceanside, CA office.

This is an ideal growth opportunity for someone committed to accelerating their career in property management. The ideal candidate must have shopping center experience along with a minimum of two years experience managing retail shopping centers, proven ability to manage large shopping center operations (300,000 square feet or more), must be a self starter, posses strong communication and writing skills, and have the ability to multi- task and follow up on day to day operations of a shopping center portfolio. Outlined below are some of the essential job functions required for this growth position:

Essential Job Functions:

1. Interact with all vendors. Manager is responsible for hiring and firing as well as vendor coordination. Manager should evaluate the asset to determine which type of contract work is preferred for the location. Manager will have regular meetings on site with all vendors to get familiar with the types of services offered, schedule maintenance and troubleshoot problem areas. Manager will provide educated recommendations to corporate staff and Owners, as well as:
a. Coordinate Tenant Improvement work.
b. Coordinate all Shopping Center renovations.
c. Coordinate all Property Upgrades
d. Make sure all vendor certificates of Insurance are updated.
e. Track Vendor Lien Notices and post and file NONR’s
f. Bid out vendors to keep property expenses down.
g. Maintain task lists on projects
h. Set up new service contracts

2. Interact with all Tenants/Merchants. Manager will visit the site regularly to have visual contact as well as lengthy conversations with all Merchants. This will help to establish a good working relationship. Manager will maintain good customer relations with all tenants.
a. Coordinate tenant relocations
b. Respond to tenant calls timely
c. Monitor and enforce tenant Lease Responsibilities
d. Abstract new tenant Leases

3. Manager will schedule, and attend all Marketing Meetings and Promotional Events. Manager will sometimes work with the City and other officials to get contributions and community support.
a. Assist Marketing with running events
b. Pass out Marketing Newsletters
c. Distribute Marketing Memos

4. Manager will prepare Operations Expense Budgets:
a. Bid out Vendors
b. Use a Budget Summary to compare last years expenses to projected actual. Maximize profits for Owner

5. Monitor Tenant sales:
a. Helps Owners and Leasing determine Tenant success or possible failure.

6. Interact with Leasing:
a. Assist in obtaining credit information as instructed by Leasing
b. Prompt tenants for letters to exercise their options
c. Coordinate placement of leasing signs
d. Manager should be familiar with a NNN Lease.


7. Manager will insure that all Corporate Policies are applied consistently at all properties. Manager will help to establish new Corporate Policies if necessary.
a. All services on property over $2,500.00 other then contract must be accompanied by NMMC Standard Addendum
b. All vendors’ should have Liability limits of $2 million. Etc.

8. Manager will oversee the financial performance of the property, including revenue, expense control, and capital expenditures planning.
a. Provide variance explanations for items over or under budget.

NewMark Merrill has a “hands on” approach to management and strives to provide quality service to all our clients. Some travel between properties is required.

Southern California candidates only

Bachelor’s degree with at least 2 years experience in managing retail shopping centers along with the ability to work with minimal direction.

Knowledge of Word, Excel, Outlook

Experience in utilizing property management & accounting programs

Strong oral and written skills

Strong organizational skills

Ability to set priorities and manage deadlines

Self starter with demonstrated confidence in making decisions

Friendly, positive, professional attitude

Southern California candidates only