City of Chula Vista

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Fleet Manager

at City of Chula Vista

Pay: $90840.84 to $110417.64/year
Salary : $7,570.07 - $9,201.47 Monthly
Posted: 3/18/2020
Job Status: Full Time
Job Reference #: 2718162
Keywords: operations

Job Description

Overall Job Objective

Job Title:Fleet Manager
Opening Date/Time: Thu. 02/13/20 12:00 AM Pacific Time
Closing Date/Time:Continuous
Salary:$7,570.07 - $9,201.47 Monthly
Job Type:Permanent, Full-Time
Location:Chula Vista, California
Department:Public Works

This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. First review of applications is scheduled for March 6, 2020. Applicants are encouraged to submit their applications as soon as possible. 

To plan, organize and direct the activities of the Central Garage, including the repair and maintenance of the City's fleet; to oversee City-wide fueling operations; to maintain related records for various regulatory agencies; to coordinate section activities with other divisions or departments, agencies and the public; and to perform related work.

Supervision Received and Exercised

Receives general direction from the Assistant Director of Public Works.  Exercises direct supervision over assigned staff.

Essential Functions
Functions may include, but are not limited to, the following: plan, organize, coordinate and supervise a preventive maintenance program that meets Federal, State, and local safety and environmental laws and regulations, while maximizing daily reliability and availability of the City's fleet; maintain a variety of records and logs of maintenance and service history of vehicles;  plan, develop and oversee the work of staff and contractors involved in the maintenance and repair of gasoline, alternate fuel, and diesel-powered light and heavy equipment and vehicles;  participate in the selection of staff; coordinate and/or provide staff training; prepare deployment schedules and set priorities; review and evaluate employee work performance; conduct performance evaluations; work with employees to correct deficiencies; recommend discipline as directed;  plan, communicate, delegate and monitor a variety of concurrent projects; prepare, maintain and interpret records and reports;  make decisions, recommend and implement section goals and objectives; develop standard operating procedures, establish performance standards and methods; develop and implement policies and procedures;  evaluate operations and activities of the section; recommend and implement efficiency and productivity improvements and modifications; prepare related reports on operations and activities, including fleet maintenance charges and other cost recovery reports;   assist in the preparation of division budget regarding anticipated program expenditures and revenues, equipment, materials and supply requirements; requisition or direct the requisitioning of materials, supplies and equipment as required;  administer work of outside contractors; ensure compliance with Department of Industrial Relations (DIR) and prevailing wage requirements, file related reports and maintain accurate records;   write request for proposals and bid documents, manage public works purchasing agreements, purchase orders and public work contracts;  write specifications for fleet and/or fuel management functional area to meet best practice and industry standards;  administer the City's fleet and fuel contracts, including preparation of bid documents, correspondence and agenda statements;  investigate complaints regarding fleet and fuel related issues;  resolve difficult situations requiring diplomacy and tact;  manage the operation of the City's fuel island, bus wash, truck wash, Compressed Natural Gas (CNG) compressors, and hydrogen electrolyzer; oversee the City-wide fueling operation;  order replacement vehicles for City's fleet; establish the schedule for replacement of vehicles and equipment; schedule vendor maintenance;  confer with other City departments on equipment needs; authorize requisitions and/or purchase of equipment parts, supplies, and fuel;  prepare annual alternative and quarterly diesel fuel tax reports for the State Board of Equalization; participate in and promote the City's alternative energy program; maintain hydrogen electrolyzer and fuel cell car;  inspect work and evaluate for conformance to established work standards; ensure that proper work methods are followed; ensure compliance with all safety policies and procedures;  inspect damage to City property, assess risk, provide cost estimates and contract out repairs;  maintain permits for standby generators, fuel islands, and mobile engines (auxiliary engines); review permits required by the Air Pollution Control District (APCD) for new construction, standby generators, fuel tanks, and fueling facilities;  attend inspections of City facilities by the County of San Diego Department of Environmental Health and Air Pollution Control District; coordinate vendor participation in such inspections;  attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of fleet maintenance;  prepare various forms and reports related to assignments; review reports prepared by subordinate staff;  conduct and represent the City at meetings and make presentations as required;  operate City vehicles skillfully and safely;  build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service;  and perform related duties as assigned.


 Minimum Qualifications:

Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:
Experience: Five years of increasingly responsible experience in a fleet and/or fuel management program, including two years of supervisory experience. 
Training: Equivalent to a Bachelor's degree in automotive technology, business or public administration, or a closely related field. 
License or Certificate:  Possession of a valid Class C California driver's license. Possession of certification as a Certified Automotive Fleet Manager (CAFM) is highly desirable.

 Knowledge, Skills and Abilities / Physical Demands and Working Conditions:
Knowledge, Skills and Abilities
Knowledge of: Methods, tools, equipment, materials, and practices in fleet maintenance and improvement activities; pertinent laws, codes, and safe work methods related to equipment operation and maintenance in a repair facility for fleet vehicles;  computerized vehicle maintenance control systems and automated fuel inventory systems;  principles and practices of supervision, training and performance evaluation;  safe work methods and practices;  principles and practices of conflict resolution;  procurement processes;  contract administration;  operation of programmable logic controllers (PLCs);  basic mathematics;  English usage, spelling, grammar, and punctuation;  computer equipment and software applications related to assignment.  Ability to:  plan, and prepare a work program including estimated personnel, equipment, and materials requirements;  plan, assign, directs, and supervise the work of subordinates;  train, motivate, and evaluate assigned personnel;  make sound judgment and decisions within established guidelines;  follow oral and written instructions;  interpret and explain pertinent City and department policies and procedures;  diagnose defects in and repair a wide variety of light and heavy-duty equipment;  estimate labor and material costs;  inspect and determine adequacy of work performed;  maintain job records and reports;  read and interpret manual/wiring diagrams and schematics;  use hand tools and an electronic multimeter;  operate City vehicles observing legal and defensive driving practices;  respond to emergency situations;  operate computer equipment and software applications related to assignment;  communicate clearly and concisely, both orally and in writing;  establish and maintain effective working relationships with those contacted in the course of work;  and work with various cultural and ethnic groups in a tactful and effective manner.

Physical Demands
On a continuous basis walk, stand, bend, crouch or stoop, sit for varying periods of time; use hands and fingers to grasp tools; make repetitive hand and body motions; twist and reach below and above shoulder; write or use a keyboard to communicate through written means; lift or carry weight of 25 pounds or less; communicate in person, use a two-way radio, and use a telephone; see in the normal vision range with or without correction; hear in the normal range with or without correction.
Working Environment
Work is performed indoors and occasionally outdoors; in shop environment with fluorescent lighting and exposure to noises, vibrations, fumes, odors, and dust; when outdoors, is with exposure to a variety of weather conditions and around heavy equipment. Some exposure to hazardous materials and substances may occur in the course of work.

 Additional Information:
Recruitment No. 20650101
To be considered, applicants must submit a City Application and Supplemental Questionnaire. This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. First review of applications is scheduled for March 6, 2020. Applicants are encouraged to submit their applications as soon as possible.

Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. If e-mail address is unavailable, notifications will be sent via standard U.S. mail.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration.  The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. 

The eligibility list established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.