City of San Diego

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Legal Secretary II - T11132-201907

at City of San Diego

Pay: $24.58 to $29.73/hour
$24.58 - $29.73
Posted: 8/5/2019
Job Reference #: 2483621

Job Description

Overall Job Objective

JOB INFORMATION

Legal Secretary II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare the more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk's Office, and City Attorney's Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned.

MINIMUM REQUIREMENTS

You must meet the following requirements on the date you apply, unless otherwise indicated.
 
EXPERIENCE:  Three years of full-time experience performing clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL SECRETARIAL duties.  Qualifying legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence.

NOTES:
  • City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours.  OCA experience without the required documentation will NOT be considered.
  • Successful completion of a legal secretarial program from a recognized community or business college may be substituted for a MAXIMUM of one year of the required "clerical support" experience in a private law firm, corporate legal office, or public entity legal office, but cannot be used to satisfy the one year of experience performing LEGAL SECRETARIAL duties.
 
TYPING SKILLS: A typing certificate indicating the ability to type at a corrected speed of 50 net words per minute (WPM) on a computer keyboard is required. The certificate must be issued under International Typing Contest Rules, specify the name of the organization/agency and signature of the person administering the test, the net and gross speed, the number of errors and that the test was five minutes or longer. Certificates specifying more than five errors will NOT be accepted. For additional information and a list of agencies that conduct typing tests, go to http://www.sandiego.gov/empopp/apptest/typing.shtml

NOTES:
  • Typing certificates obtained from the internet are NOT acceptable.
  • If you have current or prior City of San Diego employment in a job classification that meets or exceeds the minimum typing requirement, you do not need to submit a typing certificate as described above, provided that this information is properly documented on your application.
  • The City of San Diego classifications of Clerical Assistant I and Clerical Assistant II do NOT require a typing certificate at time of application.  If you are/were a Clerical Assistant I or Clerical Assistant II, you MUST submit a copy of your typing certificate with your application.
  • For verification purposes, you may be required to present the ORIGINAL of your typing certificate to the Personnel Department at any stage of the selection process.
 
LICENSE:  A valid California Class C Driver License may be required at the time of hire.
 
HIGHLY DESIRABLE:
  • Professional experience as a legal secretary in a corporate/legal office.
  • Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements.
 
REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION):
  • Proof of typing certificate for 50 net WPM.
  • Proof of legal secretarial program completion, if utilized to meet the minimum requirements.
  • For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements.
 
Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying.
 

SCREENING PROCESS

Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system.  If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met.  Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days).  For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview.
 

SUPPLEMENTAL INFORMATION

PRE-EMPLOYMENT REQUIREMENTS PRE-EMPLOYMENT REQUIREMENTS:  Employment offers are conditional pending the results of all screening processes that are applicable to this job, which may include but are not limited to the following:  Confirmation of citizenship/legal right to work in the United States; completion of a pre-employment medical review/exam (which may include drug/ alcohol testing); reference checks; and a fingerprint check.  The fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report.  Certain positions may require additional screening processes which may include a polygraph examination and/or background investigation.  All of these processes must be successfully completed before employment begins.  A positive test for alcohol, illegal drugs, including marijuana, or inadequately explained prescription drugs, misrepresentation, falsification, or omission of pertinent facts in any step of the screening/selection process may be cause for disqualification and/or termination of employment.   Nothing in this job posting constitutes an expressed or implied contract for employment with the City of San Diego.  Applicants must notify the Personnel Department of any changes in their name, address (home, email), or phone number or they may miss employment opportunities.
 
Rev. 9 - July 12, 2019 (New Recruitment Date)