MAAC Project

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Enrollment Coordinator

at MAAC Project

Posted: 1/12/2019
Job Status: Full Time
Job Reference #: 2019-SM-CD-CD-AD-001

Job Description

Enrollment Coordinator
Job Code:2019-SM-CD-CD-AD-001
Department:Child Development Program
Location:Administration - San Marcos, CA
FT/PT Status:Regular Full Time
Salary RangeDOE-

Under direct supervision, the Enrollment Coordinator will be responsible for ensuring compliance for the CA state blended program in the areas of selection, eligibility determination and enrollment, attendance, reporting, and ongoing monitoring activities. The Enrollment Coordinator will ensure fullycompliant program eligibility, ongoing full program enrollment, ongoing programrecruitment activities, daily attendance tracking, meal count tracking, maintenanceof the grantee wait list and ongoing monitoring.

Essential Duties and Responsibilities:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

* Coordinates and is responsible for thedaily, weekly, monthly and annual processes of recruitment, enrollment, eligibility determination,and attendance and reporting as defined by MAACpolicies and State and Federal regulations; provides comprehensive professional coordination to facilitate the daily function of eligibility, enrollmentand attendance tracking at the CDD blended sites.

* Designs,coordinates and delivers training to staff and community partners including,but not limited to documentation, eligibility, attendance tracking, monitoringand childcare needs;

* Engages andassists in tracking and monitoring of eligibility and attendance; participates and assists in the coordination of onsite monitoring as well as preparation for both the independent MAAC audit and CMR conducted by CDDas well as any internal monitoring or audits.

* Participatesand assists with community outreach, networking and collaboration activities that may occur in the evening or on weekends.

* Assists in all areas of recruitment at centers, public relations events, conducting in-service training to community agencies and attends trainings, conferences and meetings as requiredto support the programs full enrollment initiative.

* Communicates directly with center and area staffto provide program and regulatory updates as well as with prospective parents during the certification process and in attendance tracking.

* Writes and submits reports for computer data; assists with CDD monthly attendance reporting, record-keeping, documentation, and is responsible for data entry and updating of CDD CDMIS and ChildPlus databases.

* Assistsin the planning, organizing, supervision and evaluation of theprogram/activities of assigned area; works with assigned and subordinate staffand develops, implements and monitors service area and work plans to achieveassigned goals, objectives and educational outcomes; contributes to developmentof and monitoring of performance against the available resources; participatesin developing, implementing and evaluating work programs, plans, processes,systems and procedures to achieve MAAC and Head Start goals, objectives and performancemeasures consistent with division quality and service expectations.

* Plansand evaluates the performance of assigned staff; establishes performancerequirements and personal development targets; regularly monitors performanceand provides coaching for performance improvement and development; recommendscompensation and provides other rewards to recognize performance; subject tomanagement concurrence, takes disciplinary action, up to and includingtermination, to address performance deficiencies, in accordance with MAAC’shuman resources policies and procedures, applicable Head Start regulations andlabor contract provisions.

* Providesday-to-day leadership and works with staff to ensure a high performance, child-and family-centered environment which supports achieving Head Start educationalobjectives and family service expectations; provides leadership andparticipates in programs and activities that promote effective parentinvolvement and a positive employee relations environment.

* Relates positively and professionally, with all staff and parents of all cultural and socio-economic backgrounds.

* Works collaboratively with ERSEA andall CDP staff in order to support the dual registration process for all state blended sites.

* AttendsERSEA related meetings and/or trainings as identified and/or assigned.

* Performs other related duties as assigned.


  • Bachelors Degree in Early Childhood Education, Child Development or a related field with an emphasis in Child Development AND two (2) years of increasingly responsible experience in a Head Start or Child Development program
  • Demonstrated proficiency in Microsoft Office Suite including Word, Excel, Outlook, Power Point and databases such as ChildPlus and CDMIS preferred
  • Experience working with State and Federal regulated Child Development Programs highly desirable
  • Bilingual (English/Spanish) speaking, reading, and writing preferred

Knowledge of:

* Head StartPerformance Standards, philosophy and mission and State of California ChildDevelopment Division (CDD) Title 5 regulations including policies andprocedures that ensure regulatory and internal compliance

* Services and resources for children ages birth to 5 years in San Diego County

* Advanced computer skills, including Internet, Microsoft applicationsand data bases

* Effective training and development techniquesfor small and large groups

* Data Collection and information processes andsystem

Ability to:

* Effectively organize records and paperwork processes

* Prepare and presentcomprehensive reports, training plans, and workshops

* Relate effectively with children, parents, staff, and local services providers

* Demonstrate a positive regard for and sensitivity to diverse families

* Demonstrate effective community relations skills, positive interpersonal relations skills, and excellent oral and written communication skills

* Maintain confidentiality

* Demonstrate a flexible work style

* Communicate effectively with a diverse workforce

* Provide prompt, efficient and responsive service in a demanding work environment

* Exercise tact and discretion in answering questions and releasing information

* Analyze and project consequences of decisions and/or recommendations

* Remain calm under pressure or during complex issues

* Troubleshoot basic problems and prepare comprehensive reports

* Work collaboratively with Management and Union staff

* Consistently relate effectively to children, parents, staff, and local services providers

* Work occasional evenings and weekends; attendand participate in conferences and training as assigned

Union Membership ( if applicable):N/A - Management position

Application Instructions

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